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What Does a Budget Look Like?

Personal Finance
Woman deciding what a budget looks like and writing it down

Just what does a budget look like? This is one of those deceptively simple questions that can be surprisingly tough to answer. Is a budget a spreadsheet, a money-tracking app or a paper ledger full of black and red ink? What constitutes a realistic budget? How exactly do you follow a budget without feeling overwhelmed?

Though there are general budgeting principles, every budget is unique. That's because every budget reflects the specific financial needs of the budgeter. Budgets also align with your preferences for handling your money. Otherwise, it's less likely that you'll actually follow your budget.

Here's how to start crafting a budget that fits your needs.

Consider How You'll Use Your Money in the Future

The planning stage of budgeting generally involves answering two different questions:

1. What Money Do You Need to Spend in the Future?

You need to spend money on rent/mortgage payments, groceries, utilities, debt payments and other necessities. Each of these necessities can be a line item in your budget.

Theoretically, it's simple to determine how much money you need to spend: Just calculate how much you have spent each month (or quarter or year) on all of your necessary expenses in the past, and plan for your future necessary expenses based on those calculations.

However, it can be easy to overlook some necessary expenses, especially if they are unexpected. For instance, replacing a dead car battery is a necessary expense, but it's not a regular one, so it's smart to include contributions to your emergency fund in your budget. An emergency fund is good for necessary-but-surprising expenses.

2. What Money Do You Want to Spend in the Future?

Once you've accounted for what's necessary, you can start planning for the items you want to spend your money on. These include everything from retirement savings to vacations to dining out to the latest gadget. Each of your desired expenditures should also have its own line item in your budget.

There will generally be things you want to spend money on that simply won't fit in your budget. Carefully consider what is most important to you. If you create a realistic budget that allows you to do, and have, the things that matter most, you may be less likely to feel deprived if you have to eliminate less important expenses.

Track Your Expenses

Another part of budgeting is monitoring your expenses to make sure that you're on target. Traditional tracking required manual entry in either a paper ledger or a spreadsheet, but smartphones, tablets and computers all make it possible to track your spending automatically. Apps and banking programs can help show you how you're spending and whether you're following your budget.

Of course, tracking doesn't just tell you where your money is going. You can also use the information you find from tracking to adjust your budget when necessary. Your budget should evolve with your needs.

This is why the essence of budgeting is developing the habit of planning and tracking your funds. Budgets allow you to make adjustments as your finances change and to help you be prepared if problems arise.

Organize Your Budget in a Way That Works for You

Just as your budget numbers are specific to you, the tools you use to organize your budget can also reflect your needs and preferences. Start by deciding whether you would rather write your budget on paper or organize it through a digital tool. After you decide which you prefer, you can explore the endless options, including various apps and journaling methods.

So, what does a budget look like? At its core, a budget is about two things: planning how you will spend your money and tracking your spending to make sure it adheres to your plan. It's all about finding the best way for you to accomplish this in order to make the most of your money.

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Information provided is general and educational in nature, and all products or services discussed may not be provided by Western & Southern Financial Group or its member companies (“the Company”). The information is not intended to be, and should not be construed as, legal or tax advice. The Company does not provide legal or tax advice. Laws of a specific state or laws relevant to a particular situation may affect the applicability, accuracy, or completeness of this information. Federal and state laws and regulations are complex and are subject to change. The Company makes no warranties with regard to the information or results obtained by its use. The Company disclaims any liability arising out of your use of, or reliance on, the information. Consult an attorney or tax advisor regarding your specific legal or tax situation.